Contents
Status at 4 November 2026: draft Regulations
The list below comes from Schedules 2 and 3 of the Private Rented Sector Database Regulations 2026, which legislation.gov.uk still shows as a draft that has not been made as a statutory instrument. The GOV.UK Housing Hub page “Get ready to register” lists the same items, with small differences in wording that we note below. The service starts rolling out on 15 December 2026. GOV.UK published guidance for landlords, letting agents and third parties on 29 October 2026. As at 3 November 2026 we still could not find the screens or the file rules, so the final form may differ.
The short version
- You make two kinds of entry: one for you (the landlord entry) and one for each rented home (a dwelling entry). You sign in with a GOV.UK One Login.
- Make the landlord entry first. The Regulations say a dwelling entry cannot be made until there is an active landlord entry for you.
- The home’s tenancy and safety details can follow within 28 days if the home is already let, but the entry becomes inactive if they do not.
- You need the gas safety record, the electrical report and the energy performance certificate (EPC) as files you can upload, with their dates.
- The landlord makes the entries, apart from a few people with legal authority to act for them, such as an attorney. A letting agent can help with the tenancy and safety details but cannot take over the registration (see below).
Before you start
A GOV.UK One Login. The Housing Hub page says you need one to use the service.
The fee for each home. The Regulations say a dwelling entry cannot be made until the fee has been paid. GOV.UK guidance says the fee is £65 a year for each property. The fee is covered in our guide to the fee and penalties.
Your region’s date. The date you must have registered by depends on where the home is, not where you live. The nine regional dates are in our deadlines guide.
Whether you are the person who has to register. The duty is on the landlord of an assured or regulated tenancy of a dwelling in England that is not social housing (section 63 of the Renters’ Rights Act 2025). Housing Hub says landlords of supported exempt accommodation, as defined in section 12 of the Supported Housing (Regulatory Oversight) Act 2023, do not need to register. The draft Regulations (regulation 3) write that exclusion into section 63.
Part 1: your landlord entry
If you are an individual, Schedule 2 asks for five things.
| What to enter | Note |
|---|---|
| Name | |
| Date of birth | |
| Residential address | Your home address, not a business address |
| Telephone number | |
| Email address |
If the landlord is not an individual (a company, limited liability partnership, charity, trust, partnership or similar), the Regulations ask for the following instead.
| What to enter | Note |
|---|---|
| Name of the organisation, or the description it is known by | |
| Type of legal entity | |
| Address | Cannot be a PO Box |
| Telephone number and email address | |
| Name, date of birth, email address and telephone number of the person making the entry for the organisation | |
| A nominated contact for the database, with email address and telephone number | |
| Companies House registration number | If it has one |
| Charity number | If it has one |
| Names, dates of birth and addresses of all directors, trustees, partners or members of the governing body | Only if you do not give a Companies House number |
| For a trust: name, date of birth, address, email address and telephone number of the lead trustee |
The Regulations define the “lead trustee” as the trustee the trustees have appointed as lead trustee for the purposes of registration on the database. They do not say what a trust without one should do, so if that is you, wait for the GOV.UK guidance.
If someone is making the entry for the landlord
Schedule 2 also lets certain people make entries on a landlord’s behalf. The person has to say in what capacity they are acting, give their own name, address, telephone number and email address, and provide a certified or sealed copy of the document that gives them authority.
| Capacity |
|---|
| Attorney under a power of attorney |
| Personal representative of a deceased person’s estate |
| Deputy appointed by the Court of Protection |
| Guardian appointed under the Guardianship (Missing Persons) Act 2017 |
| Receiver |
| Trustee in bankruptcy |
| Liquidator or provisional liquidator |
| Administrator or administrative receiver |
| A person in an equivalent role under the law of a country or territory outside England and Wales |
| Mortgagee, or a person the mortgagee has appointed |
| Document |
|---|
| The document granting the power of attorney |
| The grant of probate or grant of letters of administration |
| The deed, certificate, notice or instrument of appointment |
| The mortgage deed |
| A court order |
| A bankruptcy order |
| A similar document issued under the law of a country or territory outside England and Wales |
The Regulations list the capacities and the documents separately and do not pair them, so check on GOV.UK which document applies to you. Housing Hub’s version of the evidence list says “a bankruptcy order or award of sequestration” where the draft Regulations say only “a bankruptcy order”. Under regulation 4, a mortgagee or its agent can make entries only where the mortgagee has a power of sale and needs vacant possession to sell.
Part 2: your dwelling entry, one for each home
Schedule 3 splits the information in two. Part 1 is about the home. Part 2 is the tenancy and safety information that, for a home that is already let, can follow within 28 days.
| What to enter | Note |
|---|---|
| Address of the dwelling | |
| Your name as the residential landlord (or the person who intends to become the landlord) | |
| A correspondence address in England or Wales, and an email address, for the dwelling | The address cannot be a PO Box |
| Ownership type | |
| Dwelling type | The Regulations give a detached house, a semi-detached house, a terraced house or a flat as examples |
| Number of bedrooms | |
| Whether the home is currently let | |
| Name and email address of the freeholder, any other superior landlord and the property manager | Each one that applies |
| What to enter | Note |
|---|---|
| Number of occupants | |
| Number of households | |
| Whether the home needs a house in multiple occupation (HMO) licence, an additional licence or a selective licence, and the licence number if you have it | |
| Gas safety record: a copy and the issue date | If the home has a gas supply, and “if one exists” |
| Electrical safety: a copy of the electrical installation condition report (EICR) and its expiry date, or a copy of the electrical installation certificate (EIC) and its issue date | The EICR copy is asked for “if one exists” |
| Whether you had to give a valid EPC to the current tenant, and if so a copy of the latest EPC | “If one exists” |
| If the latest EPC is no longer valid: the date the current tenancy started | |
| If the latest EPC rating is below the minimum energy efficiency level: whether the home has a registered exemption, and which types | |
| Rent charged and how often it is paid | |
| Whether the rent includes utilities, and which | |
| Whether the home is let furnished, partly furnished or unfurnished |
The documents to find first
Save each of these as a file you can upload, and write the date beside it. Do this for every home before you start.
- Gas safety record, if the home has a gas supply. Note the issue date.
- EICR or the appropriate EIC. Note the EICR expiry date or the EIC issue date. The Regulations define the expiry date as the date the report gives for the next inspection and test, and an EIC as the certificate showing that a property complies with Part P of Schedule 1 to the Building Regulations.
- EPC, if you had to give a valid one to the current tenant. If the latest EPC has run out, note the date the current tenancy began.
- Details of any registered minimum energy efficiency standards (MEES) exemption, if the EPC rating is below the minimum level. The Regulations define a registered exemption as one registered on the private rented sector (PRS) Exemptions Register.
- Licence numbers for any HMO, additional or selective licence.
- For anyone acting for the landlord: the certified or sealed authority document from the table above.
The register asks for a copy of the gas record or the EICR only “if one exists”. That wording is about what the form asks for. It does not remove your separate legal duties to have a gas safety record or an electrical report, which come from other regulations, and the Regulations’ definitions point to those. If you do not have one, deal with that first.
The time limits
28 days to finish a let home’s entry. Under regulation 6, you can make the dwelling entry for a let home without the Part 2 tenancy and safety information, but you must provide it within 28 days beginning with the day you made the entry. Under regulation 11, if you do not, the entry becomes inactive. For a home that is not yet let, regulation 9 gives you 28 days beginning with the day a tenancy begins.
28 days to correct anything that goes out of date. Under regulations 8 and 9, if anything in your landlord entry or a dwelling entry for a let home goes out of date, you must update it before the end of the period of 28 days beginning with the day it went out of date. Our reading of “beginning with” is that the first day counts as day one. On that reading, if a new EPC issued on 1 March made your entry out of date, 28 March would be your last day. The Regulations give no worked example and the government has not published guidance on counting, so confirm it on GOV.UK.
Three months to follow the landlord entry with a dwelling entry. Under regulation 11, a landlord entry becomes inactive if no dwelling entry naming you has been made within three months beginning with the day you made it. So do not make the landlord entry long before you are ready to make the first dwelling entry.
Renewal every 12 months. Entries become inactive the day after the renewal date unless renewed on or before it. If you add a second or later dwelling entry, its renewal date is the same as your existing active dwelling entries, so a portfolio shares one renewal date.
What the register does not ask for
Schedules 2 and 3 do not list a deposit protection certificate, smoke and carbon monoxide alarm records, the tenancy agreement or right to rent checks. The form as the draft Regulations read does not ask for them. Other rules can still apply to you, so this is a list for the register, not a full list of a landlord’s duties.
What GOV.UK’s guidance of 29 October 2026 adds
Three pages published on 29 October 2026 by the Ministry of Housing, Communities and Local Government explain how the service will work. Where they say more than the draft Regulations, this is what they add.
- Joint landlords. Each joint landlord must register. One of them registers the property and invites the others to it. If you own part of a rented property and are entitled to possession of it, you must register as a joint landlord, even if you are not named on the tenancy agreement. (This matches the explanatory memorandum’s separate landlord entries and one shared dwelling entry.) Members of an English business partnership register as individuals, as joint landlords. Limited liability partnerships and Scottish partnerships register as organisations and give details of all partners.
- Organisations. Anyone from the organisation can register it, and then add other team members, who can register and update properties.
- Identity. You sign in with GOV.UK One Login and have the option of verifying your identity.
- Order of steps. You give the property details (address, bedrooms, current rental status, a correspondence address in England or Wales, contacts for any managing agents, superior landlords and freeholders), pay the property fee and are given a property registration number. You can then give the further information at once, or submit the registration and give the rest within 28 days.
- Landlord and property numbers. The letting agent guidance says landlord numbers are formatted L-XXXX-XXXX and rental property numbers P-XXXX-XXXX.
- HMOs. One registration for the whole property, not one for each room.
- Agents. Once the property has a registration number and is occupied, you can give your agent’s email address. The service sends the agent a unique link for that property, and the agent can provide and update the licence, occupancy, furnishing, rent, bills and certificate details. The agent sets a password the first time it uses the link and cannot reset it itself: you cancel the link and send a new one. You remain responsible for the 28-day deadline.
- Third parties (attorneys, personal representatives, deputies, guardians, receivers, trustees in bankruptcy, liquidators, administrators, administrative receivers, equivalent overseas officers and mortgagees) can register on a landlord’s behalf only by contacting the service, with a certified or sealed copy of their evidence of authority. They do not have to give the tenancy and health and safety information. An online route for them is “being considered”.
- Updating. You must update any information that changes or expires within 28 days. Updates are free.
Our deadlines guide has the dates and the fee.
What has not been published yet
Be wary of any guide, including this one, that describes the screens as if they were final. GOV.UK’s guidance of 29 October 2026 answers some questions we listed on 27 October (joint landlords, agents, the paper route; see below). As at 3 November 2026 we could not find any of the following from the government.
- The sequence of questions and the file types and size limits for uploads.
- The paper form or the contact details for the offline route. Housing Hub says offline registration routes will be available for landlords who need them, and regulation 4(1) of the draft Regulations allows an entry on a form provided by the database operator. GOV.UK’s landlord guidance says that if you have no digital access you can register through a paper-based application and that, once the service is live, you can contact the service for it. We found no form or contact details.
- What the public will be able to see. Housing Hub says it will publish a list of the information the public can access “at a later stage”.
- Registering a home that is empty. Housing Hub says that for now you need to register only homes that are let or become let during the rollout, and that you will be required to register unoccupied homes before marketing them, with identifiers on adverts, under future legislation. It has not given a date.
Frequently asked questions
Can my letting agent do all of this for me?
No. The landlord must start the registration, and remains responsible for providing all the required information. With the landlord’s agreement, a letting agent or property manager can provide the tenancy and safety information in Part 2 and update it, using a link the service sends to the agent once the property has a registration number. The landlord entry and the rest of the dwelling entry are yours.
I let through a limited company. What do I need?
The company is the landlord, so you make the organisation version of the landlord entry: its name, type of legal entity, address, telephone and email, the person making the entry, a nominated contact and its Companies House number. If you give the Companies House number you do not need to list the directors.
I am an executor or hold a property under a power of attorney. Can I register?
The draft Regulations let a personal representative, an attorney and several similar people make entries for a landlord. You have to say in which capacity you are acting and provide a certified or sealed copy of the document that gives you authority.
What happens to the entry if I sell a let home?
The draft Regulations allow one active dwelling entry for each home, with one exception: where contracts have been exchanged, the home is still let and the buyer plans to become the landlord, a second active entry can be made for the buyer so they can market it. We could not find GOV.UK guidance on what a seller should do before then.
The register asks for a copy “if one exists”. Can I skip it?
The form wording lets an entry be made without a copy of a gas record or EICR if none exists. That does not remove the legal duty to have them. Get them first.
Sources
Last checked 4 November 2026.
- The Private Rented Sector Database Regulations 2026 (draft), Schedules 2 and 3 and regulations 4 to 12, legislation.gov.uk
- Explanatory Memorandum to the Private Rented Sector Database Regulations 2026, legislation.gov.uk
- Get ready: ‘Register your rental property’ service, Housing Hub, GOV.UK
- Register your rental property service: guidance for landlords, for letting agents and property managers and for third parties, GOV.UK, 29 October 2026
- Renters’ Rights Act 2025, Part 2 (sections 63 and 75 to 96), legislation.gov.uk
Changes to this guide
- 3 November 2026: Added what GOV.UK’s guidance of 29 October 2026 says about joint landlords, partnerships, organisations, agents, third parties, HMOs and the paper route, and removed those items from the list of things not yet published. The list of what the register asks for is unchanged, and the Regulations are still a draft.
- 27 October 2026: Published.
This guide is general information written from the official sources listed above and checked on 4 November 2026. It is not legal, tax or financial advice, and Plainfiles is not endorsed by any government body. Rules change, so check the linked official pages for your own situation. Written and designed by Plainfiles with the help of artificial intelligence (AI) tools, then checked against the official legislation and guidance listed in the sources. How we write and check our guides.