Contents
Status at 4 November 2026: from the draft Regulations and GOV.UK guidance
The list follows Housing Hub’s “Get ready” page, which quotes the information required, and the draft Private Rented Sector Database Regulations 2026 (Schedule 3), which legislation.gov.uk still shows as a draft that has not been made. GOV.UK’s landlord guidance of 29 October 2026 lists the same kinds of evidence. The screens and the file rules have not been published, so the final form may differ.
The short version
For each rented property, have ready:
- The gas safety record and its issue date, if the property has a gas supply.
- The electrical report, an EICR or an EIC, and its expiry date (or issue date for an EIC).
- The energy performance certificate (EPC), if you had to give one to the current tenant, and the tenancy start date if it is no longer valid.
- Any HMO, additional or selective licence number.
- The tenancy facts: occupants, households, rent, bills, furnishing.
You do not have to give all of this on day one. GOV.UK says you can submit the registration and provide the outstanding information within 28 days, or the property registration may be deactivated.
The documents
| Item | When it is asked for | What is asked |
|---|---|---|
| Gas safety record | If the property has a gas supply | A copy of the gas safety record, “if one exists”, and its issue date |
| Electrical report | Every property | A copy of the Electrical Installation Condition Report (EICR), “if one exists”, or the appropriate Electrical Installation Certificate (EIC), and the EICR or EIC expiry date |
| Energy performance certificate (EPC) | If you were required to give a valid EPC to the current tenant | A copy of the most recent EPC, “if one exists”. If it is no longer valid, the date the current tenancy started |
| Minimum energy efficiency standards (MEES) exemption | If the most recent EPC rating is below the minimum level | Whether the property has a registered exemption and which types apply |
| Licences | If the property is an HMO or has an additional or selective licence | The licence details and number |
| Tenancy information | Every let property | The number of occupants and households, whether it is furnished, partly furnished or unfurnished, the rent and how often it is paid, and whether the rent includes utilities |
Source: Housing Hub, “Information you’ll be asked to provide”; draft Regulations, Schedule 3, paragraphs 8 to 17.
About you
Individuals: name, date of birth, residential address, telephone number and email address. Organisations: name, type of legal entity, address (not a PO box), telephone and email, the person making the entry, a nominated contact, and a Companies House or charity number. Without a Companies House number, the names, dates of birth and addresses of all directors, trustees, partners or members of the governing body. The full list is in our checklist.
If a document does not exist
- No gas supply: the gas information is only asked for if the property has a gas supply.
- No gas record, EICR or EIC: the draft Regulations ask for a copy “if one exists”, with the date. They do not say what happens if none exists. Whether you can register without it is not something GOV.UK has said, and the underlying safety duties come from other rules, so get the record rather than hoping the form will not need it. (The duty to hold a gas safety record is regulation 36 of the Gas Safety (Installation and Use) Regulations 1998, and the electrical duty is regulation 3 of the Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020.)
- No EPC required for this tenancy: the register first asks whether you were required to give a valid EPC to the current tenant. If not, you answer that, and no copy is needed.
What the register does not ask for
Schedules 2 and 3 of the draft Regulations do not list a deposit protection certificate, smoke and carbon monoxide alarm records, the tenancy agreement or right to rent checks. Other rules can still apply to you, so this is a list for the register, not a list of a landlord’s duties.
Tips
This is our suggestion. Save each document as a file with the property and date in its name, and keep the dates in one table. GOV.UK’s guidance says you will be asked to provide “evidence” of the gas safety certificate, the electrical safety certificate and the EPC. We found no published file type or size limits as at 4 November 2026.
If you use an agent
Once the property has a registration number and is occupied, your agent can provide the certificate and tenancy details through a link, but you remain responsible. See the agents guide.
Frequently asked questions
Do I need a gas safety certificate to register?
Only if the property has a gas supply. The register asks for a copy “if one exists” and the issue date.
Do I need an EICR to register?
The register asks for a copy of the EICR, “if one exists”, or an EIC, with its expiry date. See the table above.
Do I need an EPC?
If you were required to give a valid EPC to the current tenant, the register asks for the most recent one. If it is no longer valid, you give the date the current tenancy started.
Do I need to upload the tenancy agreement?
The draft Regulations do not list it. GOV.UK says you will give “information about the tenancy including rent”.
How long do I have to provide the documents?
Up to 28 days after you submit the registration, according to GOV.UK.
Sources
Last checked 4 November 2026.
- Get ready: ‘Register your rental property’ service, Housing Hub, GOV.UK
- Register your rental property service: guidance for landlords, GOV.UK, 29 October 2026
- The Private Rented Sector Database Regulations 2026 (draft), Schedule 3, legislation.gov.uk
- The Gas Safety (Installation and Use) Regulations 1998, regulation 36, legislation.gov.uk
- The Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020, regulation 3, legislation.gov.uk
Changes to this guide
- 4 November 2026: Published. Written on 3 November 2026 and re-checked against the primary sources on 4 November 2026: no source had changed.
This guide is general information written from the official sources listed above and checked on 4 November 2026. It is not legal, tax or financial advice, and Plainfiles is not endorsed by any government body. Rules change, so check the linked official pages for your own situation. Written and designed by Plainfiles with the help of artificial intelligence (AI) tools, then checked against the official legislation and guidance listed in the sources. How we write and check our guides.