Short-let hosts in Scotland
Scotland Short-Term Let Licence Renewal Portfolio Pack for Managers (up to 200 Licences)
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- PDF and Word guides, plus an Excel workbook with room for 200 licences and portfolio counts
- Every source linked, last checked 28 October 2026
A renewal tracker for managers of Scottish short-term let licences: one workbook with room for 200 licences, a renewal calendar, certificate tracker, site notice log, portfolio counts by status and by council, and the published renewal rules of eight councils.
Dates. A Scottish short-term let licence must be renewed before it expires; if it lapses first, a later application is handled as a new application.
If you look after several Scottish short-term let licences, each has its own expiry date, council, certificates and site notice. This workbook has room for 200 properties on each sheet: the renewal calendar works out the last day to lodge for each licence, the certificate tracker tells you which certificate or insurance policy runs out before you lodge, and two portfolio sheets count your licences by status and by council.
It includes the same guides and checklists as the host pack, and the published renewal rules of eight councils read on 28 October 2026, saying Not published where a council publishes nothing. The portfolio licence lets one business use it for the licences it holds or manages for owners, up to 200. It does not make an application succeed: your council decides.
Formats: PDF and Word guides, plus an Excel workbook with room for 200 licences and portfolio counts. Date columns use formulas (EDATE, COUNTIFS) that work in Excel, Google Sheets, Numbers and LibreOffice. No macros.
What is inside
Who makes this, and how it is checked
- Made by
- Plainfiles, run by TurboKast Ltd (company number SC881077), registered in Scotland. 29 Commercial Street, Dundee, DD1 3DG.
- Checked
- Against 14 official sources on 28 October 2026. Every source is linked below.
- Reviewed
- The free guide for this kit was reviewed by Liam Humphreys on .
- If a file is faulty
- We fix it, replace it or refund you. Terms of sale and refunds.
- Who can buy
- Buyers in the UK only, for now. Payment is handled by Stripe; you download the files straight after paying.
Written and designed by Plainfiles with the help of artificial intelligence (AI) tools, then checked against the official legislation and guidance listed in the sources. How we write and check our work.
What is included
- How Renewal Works: Law Facts SheetWhat the law and the Scottish Government guidance say about renewing: the term, renewing before expiry, a late renewal, the site notice, fees and planning.
- Renewal Timeline: Month by MonthA back-from-the-expiry-date plan: what to do six months, four months, two months and in the last weeks, and how the Renewal Calendar works it out.
- Renewal Fees by CouncilThe renewal fee tables of the councils read, copied from each council’s own fee page or schedule, with the date and what we could not read.
- Council Pages Read and Dates CheckedThe address of every council page this pack’s rules and fees come from, and the date each was read.
- Renewal Day Document ChecklistTick-box list of what to have ready on the day you lodge, with space for the dates, and a note of what your council asks for.
- Fire, Gas, Electrical and Legionella Evidence ListEach mandatory safety condition in Schedule 3 to the 2022 Order, what to keep as evidence, and any interval the Order or a council states.
- Insurance Evidence for RenewalWhat the licence condition requires, the cover levels the councils publish, and a list of what to show your insurer and the council.
- Site Notice and Neighbour StepsStep by step: what to put on the 21-day site notice, where to display it, how to evidence it and what each council adds.
- What If I Miss ItWhat the law and the councils say if you lodge after expiry, who loses what, and the steps to take the day you notice.
- Questions and Late Renewal EmailsTwo emails to copy: one to ask your council what it does not publish, and one to ask it to treat a late renewal as in time.
- Council Timing and FeesFor each council: valid applications to 31 December 2025, renewal term, earliest and last day to lodge, what is published about a late renewal, and the renewal fee.
- Council Documents and NoticeFor each council: which certificates and documents it names for a renewal and their age limits, the site notice rule, planning and control areas, and what is not published.
- Renewal CalendarType each licence expiry date: the sheet works out the last day to lodge, the day to start gathering documents, your target date, the notice end date and a status.
- Safety CertificatesDates of each certificate and insurance policy per property, when each next runs out, and whether everything lasts until you lodge.
- Site Notice LogDates for the 21-day site notice, the 28-day objection window and the certificate of compliance, with a status.
- Portfolio by StatusHow many of your licences are in each status on the Renewal Calendar today.
- Portfolio by CouncilHow many licences you hold with each council and how many are due within 90 days.
What it is not
- It does not make an application succeed. Your council decides every application and its own forms and rules come first. It does not guarantee a licence is granted or renewed.
- It reports what each council published on 28 October 2026. Councils change fees and forms, many on 1 April, and several publish no renewal rules, which the pack says rather than guessing. Fife’s website blocked our automated check, so the pack prints no Fife fee figures.
- It is not legal advice and is not issued or endorsed by any council or the Scottish Government. It covers Scottish short-term let licences only, not planning permission, HMO licences or tax.
Sources and checking
Checked against these official sources on 28 October 2026:
- The Civic Government (Scotland) Act 1982 (Licensing of Short-term Lets) Order 2022 (SSI 2022/32)
- SSI 2022/32, Schedule 3 (mandatory licence conditions)
- Civic Government (Scotland) Act 1982, Schedule 1 (paragraphs 2, 3 and 8: publicity, objections, duration and renewal)
- Short term lets: licensing scheme part 1, guidance for hosts and operators, section 4 (how your application will be determined; publicity)
- Short term lets: licensing scheme part 1, guidance for hosts and operators, section 6 (staying compliant, including renewal)
- Short Term Lets Licensing Statistics Scotland to 31 December 2025: applications by local area
- Highland Council: renew your short-term let licence
- City of Edinburgh Council: short term let licence
- Argyll and Bute Council: short term lets licence
- Fife Council: short-term let renewal process (council-authored sheet, hosted on industry.welcometofife.com)
- Perth and Kinross Council: short-term lets licensing policy statement (10 March 2025)
- Dumfries and Galloway Council: apply for a short-term let licence
- Aberdeenshire Council: short-term lets, apply or renew
- Scottish Borders Council: short-term lets renewals
Written and designed by Plainfiles with the help of artificial intelligence (AI) tools, then checked against the official legislation and guidance listed in the sources. These kits are independent templates to help you organise your paperwork. They are not legal, tax or financial advice, are not issued or endorsed by any government body, regulator or council, and do not guarantee a licence, rating or any other outcome.
Free guides that go with this kit
Get the Portfolio Pack
Price: £99
One-off purchase. Instant download. UK buyers only, for now.
Secure checkout by Stripe. You confirm at checkout that you want the download straight away.
Faulty file? We fix it, replace it or refund you. Terms of sale and refunds.
Renewing just one licence? The Renewal Pack for Hosts is the smaller pack.