Tips & Service Charge Records Starter Kit
A tipping policy template and records for cafés, pubs, restaurants and salons that take tips or service charges by card.
£9
Digital download, one-off purchase. Price as at 22 October 2026; the store listing has the current price.
Same kit on both stores. The terms of the store you buy from apply.
Take tips or service charges by card? Since 1 October 2024 employers in England, Scotland and Wales must pass on all tips fairly, pay them out by the end of the following month, have a written tipping policy, keep records for 3 years and answer staff requests for their records.
This kit helps a small café, pub, restaurant or salon do that in plain English, without paying for a troncmaster.
Formats: PDF, Word and spreadsheet files. Edit in Word, Excel, Google Docs, Google Sheets or LibreOffice. One-off purchase.
What is included
- Tipping Policy TemplateFill-in sections for who shares, how (hours, points or equal shares), when you pay, no deductions, records, staff requests and reviews, plus a one-page checklist of what the law asks for.
- Monthly Tips LedgerOne row per day or shift for card tips, service charges and shared cash.
- Tips Allocation SheetShare out each month’s pot by hours and points, with a pay-by deadline check.
- Staff Tips Records Request LogCheck each request is valid and show you replied within 4 weeks.
What it is not
- It is a set of templates to adapt and check against the statutory Code of Practice. It is not legal advice, and not tax or payroll advice either.
- It does not advise on tax or National Insurance on tips, or on setting up a tronc: speak to your accountant.
- The duty to consult staff on your policy (Employment Rights Act 2025) is not in force yet and has no start date. The kit flags it but does not include a consultation module.
Sources and checking
Checked against these official sources on 20 October 2026:
- Employment Rights Act 1996, sections 27C to 27K on tips (legislation.gov.uk)
- Statutory code of practice on fair and transparent distribution of tips (GOV.UK)
- Tips at work (GOV.UK)
Written and designed by Plainfiles with the help of AI tools, then checked against the official legislation and guidance listed in the sources. These kits are independent templates to help you organise your paperwork. They are not legal, tax or financial advice, are not issued or endorsed by any government body, regulator or council, and do not guarantee a licence, rating or any other outcome.